Martha is a court reporter and she is typing a deposition. She must get exactly 25 lines on a letter-sized page, double spaced (Courier New), 12 pitch. She is supposed to have a one-inch margin all the way around, but must decrease the bottom margin to get 25 lines. There are two pages that will not allow her to get 25, just 24. The other pages she's been able to play around with, but these two won't budge. Martha has the show/hide button on and doesn't see anything out of the ordinary. She wonders how she can ensure that each page has the requisite number of lines.
There are many settings within a Word document that factor into how Word flows your text on a page and throughout a document. In order to understand how Word determines the number of lines on a page, you need to understand the workings of each of these settings.
The first thing to check—which Martha has apparently done—is the margin settings. If you set the margins for one inch on all sides and you are using a standard letter-size sheet of paper, that will leave you nine inches of vertical space on a page. (Eleven inches minus one inch at the top and one inch at the bottom leaves nine inches.)
At this point it is a bit handy to start working in points (no pun intended). In Word there are 72 points per inch, which means your nine inches of vertical space is equivalent to 648 points. Divide this by the number of lines you want on the page (25), and you end up with 25.92 points per line. This is your line spacing, and is a very important number to know; you'll use it in a moment.
You now need to change some of your paragraph settings. You can do this explicitly, if you want, by selecting paragraphs and making the settings. It is much more versatile, however, to make the changes in the styles you'll use in your document. That way they can be easily applied to new text that you add. Regardless of which you choose—explicit or styled—making the actual changes has been discussed in other issues of WordTips. The important thing for this tip is to understand which settings you actually need to change.
Start by displaying the Paragraph dialog box. (Again, this could either be for explicit formatting or by modifying a style.) Start with the Indents and Spacing tab. (See Figure 1.)
Figure 1. The Indents and Spacing tab of the Paragraph dialog box.
On this tab, you want to pay attention to the settings in the Spacing area. Set both Before and After to 0 points, as you don't want Word adding any additional spacing to what you type. (If your document requirements are that you add a blank line between paragraphs, you may want to set After to your calculated size of a blank line: 25.9 points. Word only allows you to have a single digit after the decimal point for this setting, and you must type it into the box directly.)
Now pay attention to the Line Spacing setting. Use the drop-down list to choose Exactly, and then in the box to the right of the drop-down list enter your calculated line spacing of 25.9 points. You should also make sure that the Don't Add Space check box is clear if you put anything in the After box; if you set the After box to 0 then the Don't Add Space check box doesn't really matter.
Next, click over to the Line and Page Breaks tab of the dialog box. (See Figure 2.)
Figure 2. The Line and Page Breaks tab of the Paragraph dialog box.
The settings of interest on this tab are in the Pagination area. Essentially, you want all four check boxes in this area to be clear. Normally these settings adjust how a paragraph "breaks" across pages. You don't want any modification in page breaking, however, because that can affect how many lines of text appear on any given page.
At this point you should be able to print and have exactly 25 lines per page. This presumes that all your text is set to th 12-point Courier New, as specified by Martha. The fact that your paragraphs have a line spacing of 25.9 points means that it will be double-spaced, as desired.
There is one potential drawback to this approach, and it has to do with how Word places text on each line in a paragraph. With line spacing of 25.92 points, the text is placed at the bottom of that vertical space. That means that there is approximately 14 points of blank space above your first line of text. This may make your top margin seem a bit large. If this is the case, simply decrease the top margin of your page by those 14 points, and you may get a page layout that looks a bit more pleasing. The only way you'll know if this is the case, of course, is to try it out to see how it looks.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9948) applies to Microsoft Word 2007, 2010, and 2013.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...
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Words to Pages Converter
In some cases, it is very useful to know the number of words a page includes. It is considered that a page of a single-spaced text comprises 600 words, and that of a double-spaced text - 300 words. However, this is just an approximate number. A word count of one page depends on various issues such as a font and its size, spacing items, margins, the length of paragraphs, etc. Certainly, one cannot mind all these factors when defining the number of words on a page. Still, if to take the indicated factors into consideration, one will manage to determine a more precise number of words per page than just a rough figure indicated above, i.e. 300/600 words.
Our calculator will help you identify a correct word count of one page if detailed information about the type is available. For instance, in order to make correct calculations, you may select the font:
- Times New Roman
You can also define the spacing:
Finally, you can pick the font size, 12pt, 14pt (mostly used for essays), 16pt or 18pt.
If you enter the aforementioned data in a specific calculator, the program will help you determine an exact number of words a page should include. Additionally, such a calculator can specify the number of pages you have written in case the word count is known.
Using this words to pages converter you would get known dependence between any amount of words to pages. We have created this converter using the most popular fonts in academic writings.
We do everything possible to improve our calculators. Still, we cannot guarantee that the obtained results will be perfectly accurate. The calculator processes the entered data to determine as exact figure as possible. Nevertheless, it is just an approximate number. Such factors as the length of paragraphs and margin spacing will most likely change the outcome. Anyway, by using our calculator, it will be much easier for you to determine a more precise number of pages written and that of words a page contains in comparison with the rule of thumb.
Defining the Number of Pages
The data presented below are the calculations made by using Times New Roman 12pt font size, double spacing:
- What number of pages do 500 words equal? - 500 words equal about 1.7 pages.
- What number of pages do 750 words equal? - 750 words equal about 2.5 pages.
- What number of pages do 1000 words equal? - 1000 words equal about 3.4 pages.
- What number of pages do 1250 words equal? - 1250 words equal about 4.2 pages.
- What number of pages do 1500 words equal? - 1500 words equal about 5 pages.
- What number of pages do 2000 words equal? - 2000 words equal about 6.8 pages.
- What number of pages do 2500 words equal? - 2500 words equal about 8.3 pages.
- What number of pages do 3000 words equal? - 3000 words equal about 10 pages.
- What number of pages do 4000 words equal? - 4000 words equal about 13.3 pages.
- What number of pages do 5000 words equal? - 5000 words equal about 16.7 pages.
- What number of pages do 7500 words equal? - 7500 words equal about 25 pages.
- What number of pages do 10000 words equal? - 10000 words equal about 34 pages.
Determining the Number of Words per Page
- What number of words does one page include? It includes about 300 words.
- What number of words do two pages include? Two pages include about 600 words.
- What number of words do three pages include? Three pages include about 900 words.
- What number of words do four pages include? Four pages include about 1200 words.
- What number of words do five pages include? Five pages include about 1500 words.
- What number of words do ten pages include? Ten pages include about 3000 words.
- What number of words do fifteen pages include? Fifteen pages include about 4500 words.
- What number of words do twenty-five pages include? Twenty-five pages include about 7500 words.
- What number of words do fifty pages include? Fifty pages include about 15000 words.
- What number of words do one hundred of pages include? One hundred of pages include about 30000 words.
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